🌍 UNHCR is Recruiting: Senior Administrative Assistant in Toronto, Canada | Submit Your Application
Become a part of UNHCR—The International Giant in Humanitarian Action
The United Nations High Commissioner for Refugees (UNHCR) is in search of a senior administrative assistant to complete their workforce in Toronto, Canada. The position is that of a full-time local recruit, and it is an exceptionally unique chance to make a difference in the lives of displaced people around the world through protection and empowerment.
📅 Deadline for Application: July 22, 2025
📍 Place: Toronto, Canada
💼 Job Nature: Full-Time, Local Post
🔖 Rank: General Service (GS), Grade G5
🗣️ Language: English fluency; French is a plus
🏢 The Nature of UNHCR
UNHCR is an organization that has led the international community in carrying out tasks related to protecting and supporting refugees, the people who are searching for a safe place, and those who are displaced as a result of war, persecution, and disaster since 1950. Currently, UNHCR operates in more than 130 countries, providing essential necessities such as shelter, health care, and education, along with legal protection and resettlement to those in need.
The joy of working with UNHCR is being a part of a mission-driven organization that truly cares about their values of integrity, respect, professionalism, and inclusiveness, and at the same time making a real impact on the lives of millions.
📌 Job Aspect: Senior Administrative Assistant
This position is crucial for the smooth functioning of the UNHCR office in Toronto. The candidate who will be selected gives the highest level of administrative support to program officers, regional staff, and partners; hence, they must be able to handle efficient coordination and the implementation of the main functions.
🔖 Key Details:
- Work Location: Toronto, Canada
- Application Deadline: July 22, 2025
- Vacancy Type: External Recruitment
- Contract Type: Locally Recruited Staff (LRS)
- Language Requirement: Proficiency in English required, French preferred
🎓 Qualifications & Experience
One of the following educational and experience combinations qualifies you for this position:
- High School Diploma + 2 years of relevant work experience, or
- Bachelor’s Degree or equivalent + 1 year of relevant work experience
💼Preferred Experience Includes:
- Administrative, secretarial, or office management experience
- Budget tracking or financial reporting skills
- Proficiency in modern office software (e.g., Microsoft Word, Excel, Outlook)
- Experience working within UN agencies, NGOs, or humanitarian settings
- Familiarity with refugee, migration, or asylum processes (not mandatory but advantageous)
🧩 Key Responsibilities
Being a senior administrative assistant, you will be the person who makes sure everything runs smoothly in the Toronto office daily. Your duties will be
✅ Administrative Support:
- Scheduling appointmentsKeeping track of unit budgets and spending
- Helping with financial reports and paperwork
- Organizing payments and talking with vendors
- Procurement & Asset Management: Overseeing the purchasing of goods and services
- The responsibilities also include updating asset inventories and managing purchase orders.
- Taking care of quotation requests and talking with vendors
- Human Resource Support: Helping with recruitment, onboarding, and staff records
- Monitoring leave records, attendance, and contract renewals
- Data & Records Management: Keeping digital and paper filing systems up to date
- Making sure data is confidential and there is compliance with internal policies
- Internal & External Communication: Doing the job of a conduit between UNHCR and other stakeholders such as government agencies, NGOs, or UN Making it easy for
- Keeping track of unit budgets and spending
- Helping with financial reports and paperwork
- Organizing payments and talking with vendors
- Overseeing the purchasing of goods and services
- Keeping asset inventories updated and handling purchase orders
- Taking care of quotation requests and talking with vendors
- Helping with recruitment, onboarding, and staff records
- Monitoring leave records, attendance, and contract renewals
- Keeping digital and paper filing systems up to date
- Making sure data is confidential and there is compliance with internal policies
- Doing the job of a conduit between UNHCR and other stakeholders such as government agencies, NGOs, or UN
- Making it easy for
How to Apply
Click here to apply.
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